Board of Directors – August 7, 2017

In attendance were John Dubinsky, President, presiding (via phone); Alison Ferring (via phone), Jacque Land, Janet Rainford, Keith Savage, David Sweeney, and Vince Volpe.

Also present were Executive Director Waller McGuire and staff members Kyle Criner, Diane Freiermuth, William Jackson, Lori Lakebrink, Kathy Leitle, Jen Ohzourk, and Justin Struttmann; Lisa Stump, Lashly & Baer; and Liz Reeves, Library Foundation.

The meeting was called to order at 5:31 p.m. by Mr. Dubinsky.

Mr. Savage's motion to approve the minutes of the July 10, 2017 Board meeting, seconded by Mr. Land, was approved.

President's Report:
Mr. Dubinsky announced that there would be an Executive Session after the regular meeting and that Mr. Sweeney would present a report.

Executive Director's Report:

  • The Operation Food Search Lunch program at five Library locations served 1,850 lunches in July.
  • Several locations had to be closed because of utilities issues. Central and the Administrative Offices were closed for a day because of a massive water main break nearby. Several Neighborhood locations were closed for a day or two because of HVAC issues.
  • The Maintenance Department has been short-staffed for several weeks, but progress has been made toward filling the open positions.
  • The elevator project in the Administrative Offices is still in progress. They are currently working on the freight elevator. When that work is complete, the second passenger elevator will be removed.
  • Negotiations between the Library and Confluence Academy are ongoing and active. The Library is using contract security for the first time at some locations. A short-term ninety-day emergency contract went out to bid. The new security staff from that contract are currently being trained by Library Public Safety staff. A fonnal bid for this service is now out. These are unarmed security guards.
  • The bids for staff benefits have come in and they are lower than last year. Administration plans to pass savings along to staff, since reduced costs are the result of staff behavior. The Executive Committee of the Foundation met last week and they are working on a plan to seek funding for the Digital Initiative project. They will present this plan to the full Foundation Board in a few weeks.
  • McGuire suggested that the Library Board and the Foundation Board meet together for a two to three hour planning and discussion retreat. Ms. Ferring suggested an outside facilitator and Mr. Dubinsky suggested that the meeting focus on progress of the Strategic Plan. Mr. McGuire will survey members of both Boards to find a date in either early October or early November to hold this meeting.
  • Jackson presented the Financial Report and reported that the transition to the new ERP software Navigator is on schedule with a target of October 2, 2017 as the go-live date.
  • McGuire presented the HR Report. He also stated that SLPL will not move the minimum wage back from $10 per hour because research has shown that base salaries in the system need to be upgraded.
  • Reeves presented the Foundation Report stating that the two Foundation positions have been filled with a start date of August 14, 2017, and reminded the Board of the Tennessee Williams event September 15 and the Stranger than Fiction event November 18.

Unfinished Business:
Mr. McGuire presented the "Resolution Concerning the Disclosure of Potential Conflicts of Interest and Substantial Interests for Certain Officers and Employees" document for a vote.

Ms. Ferring's motion, seconded by Mr. Land, to approve the resolution was approved.

Mr. Savage's motion, seconded by Mr. Sweeney, to go into Executive Session was approved by a unanimous roll call vote.

The regular Library Board Meeting ended at 6:28 p.m.

Ms. Ferring moved that the Board approve a Resolution Concerning the Disclosure Of Potential Conflicts of Interest and Substantial Interests For Certain Officials and Employees.
(In favor Mr. Dubinsky, Ms. Ferring, Mr. Land, Ms. Rainford, Mr. Savage, Mr. Sweeney, and Mr. Volpe.)
Mr. Savage moved that the Board go into Executive Session.
(In favor Mr. Dubinsky, Ms. Ferring, Mr. Land, Ms. Rainford, Mr. Savage, Mr. Sweeney, and Mr. Volpe.)